Launch Your Patient Acquisition + Follow-Up System in 30 Days

(Without Hiring More Front Desk Staff)

If your schedule has “ghost slots,” your phones never stop, and leads fall through the cracks—this installs the system that stops the bleeding.

Reduce no-shows with confirmation + reminder automations (text works; studies show appointment texts improve attendance)

Capture missed calls and turn them into booked appointments (instead of voicemail graveyards)

Follow up with every lead instantly (even after hours) so expensive clicks don’t die on contact attempt #1

Reactivate past patients so you’re not addicted to ads to stay full

THE PROBLEM

If you’ve ever thought:

  • “Our no-show rate is insane.” (Some offices report extremes—even up to 75% on bad days)

  • “We’re drowning in calls and interruptions.”

  • “Google/Meta leads are expensive and not converting.”

You don’t have a “marketing problem.”
You have a system problem—and the system is what we install.

Also: no-shows are not “just part of healthcare.” Industry sources consistently point to no-shows as a major operational challenge and a revenue drain.

THE PROMISE

The CarePulse Automation Operator Sprint installs a complete patient pipeline:

Ads/Referrals → Landing Page → Booking → Confirmation → Show-Up → Follow-Up → Reactivation → Reviews

No duct tape. No “log in to 8 tools.” One operating system your staff can actually use.

WHAT YOU GET

CarePulse Automation Operator Sprint (30 Days) — Done-With-You Build

  • Done-with-you build sprint: live sessions + office hours to install your system

  • Deploy-in-a-day templates: intake forms, booking flows, pipelines, reminders, no-show recovery, reactivation campaigns

  • Implementation tickets: you submit screenshots—we fix what’s broken

  • Operator certification + handoff: your staff gets a simple SOP so it runs without you

  • Build-to-Live Guarantee: we work with you until your system is live (details below)

WHAT WE INSTALL

Appointment Protection Layer (No-Show Shield)

  • Automated confirmations + reminder sequences (SMS/email)

  • Reschedule/cancel routing so slots don’t die silently

  • “Unconfirmed = auto backfill” logic (waitlist/reactivation prompts)

Healthcare teams discuss confirmations, policies, and automation as the practical fix for chronic no-shows.

Front Desk Relief Layer (Stop the Phone Chaos)

  • Missed-call text-back

  • After-hours intake capture

  • FAQ + next-step auto replies (so staff stops repeating the same 12 answers)

Lead Conversion Layer (Stop Paying for Leads You Don’t Convert)

  • Speed-to-lead automation (instant reply + routing)

  • Follow-up sequences that don’t quit after 1 attempt

  • Simple pipeline visibility: New Lead → Booked → Confirmed → Showed → Sold

30-DAY TIMELINE

Week 1: Intake + booking + pipeline installed
Week 2: Confirmation + reminders + no-show recovery installed
Week 3: Lead follow-up + missed call capture + reactivation installed
Week 4: Staff handoff + QA + “go live” with tracking

PRICING

(THE BEST VALUE) $5,000 — CarePulse Automation Operator Sprint (30 Days)

You’re not buying videos. You’re buying the installed system.

Includes:

  • Sprint build sessions + office hours

  • All templates + workflows + tracking

  • Implementation ticket support

  • Staff SOP handoff

GUARANTEE

Build-to-Live Guarantee

If your system isn’t live and functional, we keep working with you until it is.

(“Live” means: leads can opt in, book, receive confirmations/reminders, and your pipeline updates correctly.)

FAQ

Is this HIPAA compliant?
We build HIPAA-aware workflows and help you configure your stack properly. Final compliance depends on your tools, settings, and whether your vendors provide appropriate agreements (BAAs) where required.

Will this work for my specialty (chiro, dental, med spa, PT, primary care, therapy, etc.)?
Yes—because the system is the same: capture → book → confirm → show → follow up → reactivate. We tailor the messaging and pipeline stages to your workflow.

Do I need ads for this to work?
No. If you have referrals, website traffic, or existing patients—this increases capture and conversion. If you run ads, it stops lead leakage (which is why many practices complain about spend without conversions).

How fast will I see results?
You typically see operational improvements immediately once confirmations, reminders, and missed-call capture are live. (Results vary; we don’t promise a specific revenue number.)

What do you need from me?
Access to your GoHighLevel account, your calendar rules, and your intake details. We guide the setup.

FINAL WORD

Stop letting no-shows, missed calls, and inconsistent follow-up control your revenue.

Install the system once. Let it run every day.

Carepulse Automation

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